PLEASE NOTE THAT THESE ARE NOT MEETING MINUTES BUT ARE NOTES SUBMITTED BY THE MAYOR
Post Meeting Notes May 16, 2016

Councilwoman Libby Stidam was absent.  Councilman John Huffman made a motion that was seconded by Councilwoman Kelly Huffman to excuse the absence of Councilwoman Libby Stidam.  The vote 5-0 and the motion passed.
Previous meeting minutes were approved as submitted.
REPORTS
- Fiscal Officer’s Report was approved as submitted.
- Greg Iiams reported for the Board of Public Affairs that the filtration system at the water plant should be online by the end of next week. 
- Code Enforcement Officer, Roger Brown reported that in the previous month there was 1 Zoning Permit Application, 1 Variance Application, 6 Contractor Registrations and 1 Abandoned Property Registration.  He had issued 36 Notices of Violation of which 8 were partially completed and 2 were given extensions.  He advised the council that Beaverdam Construction would be back on site on Tuesday.
- The Mayor read a proclamation declaring May 23-June 5 to be Click It or Ticket Mobilization in Russells Point, Ohio.  The Mayor advised the council of the new National Law Enforcement Officer’s Memorial Flag to be flown during Peace Officer’s Memorial week.  The flag will also be flown on national holidays.
- Street Superintendent, Tim Reese advised that the department is in full force with mowing in the village.  Next week the department will be mowing properties that have been found to be noncompliant to Notices of Violation that had been issued by the Code Enforcement Department.  He advised council that there were orange ribbons on the pole that will have the new patriotic banners hung on them.
- The Clean Ohio Committee advised that 10 concrete benches have been ordered for the John and Mary Rudolph Nature Area.

ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 16-1134 (SECOND READING)
AN ORDINANCE AUTHORIZING A CHAPLIAN PROGRAM WITHIN THE VILLAGE OF RUSSELLS POINT POLICE DEPARTMENT IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Councilwoman Kelly Huffman made a motion that was seconded by Councilman John Huffman to approve of the ordinance.  The vote was 5-0 and the motion passed.

ORDINANCE NO. 16-1135 (SECOND READING)
AN ORDINANCE TO AMEND THE PERSONNEL POLICY AND PROCEDURES MANUAL IN THE VILLAGE OF RUSSELLS POINT, OHIO
This ordinance is to allow employees to be paid by the village in the event that they are called to jury duty.
Councilman John Huffman made a motion that was seconded by Councilwoman Marie Hendel to approve of the ordinance.  The vote was 4-1 with Councilman Dave Wallace voting NO.  The motion passed.


OLD BUSINESS
- The Mayor advised that she and the Solicitor were still working with Verizon to get the site restoration done and move repeater equipment from the old tower.

NEW BUSINESS
- The Mayor advised that in the past the council has waived the permit fees for home sales held on the weekends of Memorial Day, Independence Day and Labor Day.  A motion was made by Councilman John Huffman that was seconded by Councilwoman Kelly Huffman to waive the permit fees for home sales held on the holiday weekends of Memorial Day, Independence Day and Labor Day.  The vote was 5-0 and the motion passed.  Please note that residents are required to obtain a permit for those weekends and the sale will count towards the limit of two per year per residence.

- The Mayor advised that the Logan County Health District had sent notification of grant opportunities from the Ohio Environmental Protection Agency for funding associated with Mosquito Control measures.  An application was submitted on behalf of the village and the village of Lakeview.  The priority request was for a new spray/fogger apparatus.  The equipment currently used by both villages is well over 15 years old. 
- Councilman John Huffman advised the council that the village needs to amend the golf cart ordinance to include a provision for dealer golf cart permit.  The Solicitor is currently working on a submission for council to review.

The meeting was adjourned at 7:41 pm.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------

PLEASE NOTE THAT THESE ARE NOT MEETING MINUTES BUT ARE NOTES SUBMITTED BY THE MAYOR
Post Meeting Notes May 2, 2016

All council members were present.
Previous meeting minutes were approved as submitted.

REPORTS
- Mayor’s Court Report was approved as submitted.
- Parks and Recreation Board Chairwoman Sharon DeVault reported that the rubber mulch has been added to the playground and there are 5 pallets remaining for future use.  Approximately 150 feet of outfield fence and 10 posts will need to be replaced at Leppich Field.  The park rules signs for the John and Mary Rudolph Nature Area have been ordered.
- Councilwoman Joan Maxwell submitted her report from the Indian Joint District Fire Board meeting on April 19th. Their water usage was 5,150 gallons.  Dive boat maintenance was underway and the department will be conducting a controlled burn for training purposes soon.
- The Finance Committee met on April 21.  Councilman Dave Wallace was elected Chairman.   He reported that the committee was looking into options to continue to fund the third full time officer and that the Police Department will need to hold off with the purchase of a new cruiser.
- Solicitor, Rob Eshenbaugh advised the council of the Officer Dependent Fund that has been mandated by the State of Ohio.  He will be looking into whether or not the village will need to participate. 

ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 16-1134 (FIRST READING)
AN ORDINANCE AUTHORIZING A CHAPLIAN PROGRAM WITHIN THE VILLAGE OF RUSSELLS POINT POLICE DEPARTMENT IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Councilman John Huffman made a motion that was seconded by Councilwoman Marie Hendel to approve of the ordinance.  The vote was 6-0 and the motion passed.

ORDINANCE NO. 16-1135 (FIRST READING)
AN ORDINANCE TO AMEND THE PERSONNEL POLICY AND PROCEDURES MANUAL IN THE VILLAGE OF RUSSELLS POINT, OHIO
This ordinance is to allow employees to be paid by the village in the event that they are called to jury duty.
Councilwoman Joan Maxwell made a motion that was seconded by Councilman John Huffman to approve of the ordinance.  The vote was 5-1 with Councilman Dave Wallace voting NO.  The motion passed.

CITIZEN COMMENTS
- Deputy Mitchell from the Logan County Sheriff’s Office reported that the grant that was funding him had ended but that he will still be working in the Indian Lake Area until the end of the summer.
- Steve Reid of 600 High Street advised the council that he and his neighbor, Tonya Thomas of 610 High Street had been issued Notices of Violation from the Code Enforcement Department.  He expressed concern that he and his neighbor had been singled out and that the Code Enforcement Department needs to be non-biased.  He advised that there are many other properties in violation of the Zoning Ordinances and that they also needed to be addressed.  The council agreed to take the matter under advisement and that the Mayor would investigate Mr. Reid’s complaint and send a letter of explanation to Mr. Reid.
- Tonya Thomas advised the council that the photos taken of her property also indicated that her neighbor at 618 High Street was also in violation of the Zoning Ordinances and that a Notice of Violation should also be issued to that property owner.

OLD BUSINESS
The Mayor advised the council that Beaverdam Construction should be returning by the middle of next week to continue the Phase I Strom Drainage Project.

NEW BUSINESS
- The Mayor advised the council that volunteers from the Indian Lake High School could begin the LMI Survey on May 19th. Council requested that the village advertise the event so that residents would be aware.  The high school students will not be conducting the survey because there would be not enough time to prepare and advertise.
- Fiscal Officer, Jeff Weidner advised the council that the Auditor of State had advised him that due to the village’s history of previous audits without incident, the bi-annual audit would be a shorter version referred to as AUP (Agreed Upon Procedures).  This is very good news for the village.

The meeting was adjourned at 7:50pm.


-------------------------------------------------------------------------------------------------------------------------------------------------------------------

PLEASE NOTE THAT THESE ARE NOT MEETING MINUTES BUT ARE NOTES SUBMITTED BY THE MAYOR
Post Meeting Notes April 18, 2016

Councilwoman John Huffman was absent.  Councilman Dave Wallace made a motion that was seconded by Councilwoman Kelly Huffman to excuse the absence of Councilman John Huffman.  The vote was four yes and Councilwoman Kelly Huffman abstained.
Previous meeting minutes were approved as submitted.

REPORTS
- Fiscal Officer’s Report was approved as submitted.
- The Board of Public Affairs reported that they had received the final quote for the under drains at the water plant.
- Street Superintendent, Tim Reese introduces new village employee, Michael Vasquez.  He reported that the department was working on paving post water line repairs on SR 708 and SR 366.  Mowing in the village has begun.  New street name signs had been ordered from Logan County Engineer’s office.  Installation will begin when they are received.  Robin alley has been re graded to attempt to eliminate existing pot holes.
- Parks and Recreation Board Chairwoman, Sharon DeVault reported that most of the old mulch had been removed out of the playground area.  Chain link fencing needs to be replaced on the outfield at Al Leppich Field.  She advised that she was looking a shelter house solution for the municipal park.  The shelter house will be paid for by the Mary Rutan Foundation Grant.  Councilwoman Marie Hendel remarked that volunteers were needed to pick up litter from all of the parks.
- Chief Freyhof reported that all three of the vehicles that went to auction on GovDeals.com had been sold.  The department has other surplus equipment that will be going to auction in the future.  The Safe Skate event had an over whelming turn out.  Chief Freyhof will be meeting with the finance committee to discuss financial solutions for the Police Department due to the failure of the Police Levy.  Chief Freyhof is currently updating the policies and procedures of the department in order to bring them up to date.  Members of the RPPD will be attending Officer Smith’s funeral in Columbus.  The Mayor requested approval to order a National Law Enforcement Memorial Flag to be flown under the American Flag.
- Certified Chaplain Jeff Hall from Saint Mary’s of the Woods Church presented to the council.  He offered to be the Police Department’s chaplain at no cost to the village.  He would be available any time the department had spiritual needs such as bereavement and would assist in serving death notices.  Solicitor Rob Eshenbaugh will draft a resolution in order to enter into an agreement with Chaplain Hall.
- Rite Aid of Russells Point in conjunction with the Police Department would like to hold a Wellness Fair/Bike Rodeo on April 23rd.  Councilwoman Joan Maxwell made a motion that was seconded by Councilman Dave Wallace to allow the event.  The Vote was 5-0 and the motion passed.
- Jim Biery presented to the council.  He asked for their approval of using the municipal building for a program to discuss the Zika virus.  He advised the council that there were currently 358 confirmed Zika cases in Ohio and 32 of those victims were pregnant.  Councilwoman Joan Maxwell made a motion that was seconded by Councilwoman Libby Stidam to allow Mr. Biery to use the building.  The vote was 5-0 and the motion passed.
- Councilwoman Joan Maxwell advised that the foundation that was left post teardown is ponding rain water and there are concerns of mosquito breeding.  The matter would be referred to the Code Enforcement Officer.

ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 16-1132 (THIRD READING)
AN ORDINANCE ESTABLISHING CHAPTER 1187 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF RUSSELLS POINT TO PROVIDE FOR THE ERECTION, CONSTRUCTION, OPERATION AND MAINTENANCE OF ALTERNATIVE ENERGY PROJECTS IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Councilwoman Joan Maxwell made a motion that was seconded by Councilman Dave Wallace to take the ordinance off the table.  The vote was 5-0 and the motion passed.
Councilwoman Joan Maxwell made a motion that was seconded by Councilman Dave Wallace to approve of the ordinance by title.  The vote was 5-0 for the motion and the ordinance passed its third reading.

ORDINANCE NO. 16-1133 (FIRST READING)
AN ORDINANCE ESTABLISHING A STORMWATER RATE STRUCTURE TO PROVIDE FOR THE OPERATION, MAINTENANCE, AND IMPROVEMENT OF THE STORM WATER SYSTEM AND DECLARING AN EMERGENCY, IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Councilman Dave Wallace made a motion that was seconded by Councilwoman Joan Maxwell to take the ordinance off the table.  The vote was 5-0 and the motion passed.
Councilman Dave Wallace made a motion seconded by Councilwoman Joan Maxwell to waive the three reading rule.  The vote was 5-0 and the three reading rule was waived.  Councilwoman Libby Stidam made a motion that was seconded by Councilwoman Joan Maxwell to approve the ordinance by title.  The vote was 4-1 for the motion and the ordinance passed.  The No vote was cast by Councilwoman Kelly Huffman.

OLD BUSINESS
- The utilities that needed to be addressed concerning the Phase I Strom Water Drainage Project have been completed.  Beaverdam Construction has since demobilized and will be returning in May to complete the project.
- The CDBG applications from the Parks and Recreation Board will be submitted without a commitment of matching funds as match is not required for this grant.  The shelter house pad was estimated at a cost of $5000, the half-court basketball project at $18,000 and the drainage for the rear yard at $42,000.
- The village received a quote from Reichert Excavating to restore the area near the Verizon Tower to its original condition of $2790.  They also submitted a quote for graveling the area for parking at $15,791.  The Mayor will contact Verizon to offer them this option.
- Surplus and obsolete equipment in being collected to put on GovDeal.com.

NEW BUSINESS
- Stokes Township Board of Zoning Appeals will be conducting a hearing on May 9th at 7pm for a variance application for the Tecumseh Island hotel project.  They are expecting a large turnout and may be asking to use the Municipal Building for that hearing.

The meeting was adjourned at 8:19 pm.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------

PLEASE NOTE THAT THESE ARE NOT MEETING MINUTES BUT ARE NOTES SUBMITTED BY THE MAYOR
Post Meeting Notes April 4, 2016

All council members were present.
Previous meeting minutes were approved as submitted.

REPORTS
- Mayor’s Court Report was approved as submitted.
- Board of Public Affairs Chairwoman reported that the material for the iron filters was on order.  Water Superintendent Dale Albert and ML Tech would be building the new drains and there was 49,000 gallons less of treated water since the leak at Main Street near Silver Isle was repaired.
- Code Enforcement Officer Roger Brown reported that he had received 2 zoning permit applications and had 2 variance applications pending.  He had 3 Notices of violation out, 2 were pending and 2 more were in process.  Contractor Registrations were up by 6 compared to last year with a total of 49.  He had received one abandoned property registration.
- Parks and Recreation Board Chairwoman Sharon DeVault reported that the rubber mulch for the playground was on order and should be arriving on Wednesday. 
- Mayor Robin Reames reported for the Police Department.  The official results from the Logan County Board of Elections on the Police Levy were 135 for and 137 against failing by 2 votes. 

ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 16-1132 (THIRD READING)
AN ORDINANCE ESTABLISHING CHAPTER 1187 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF RUSSELLS POINT TO PROVIDE FOR THE ERECTION, CONSTRUCTION, OPERATION AND MAINTENANCE OF ALTERNATIVE ENERGY PROJECTS IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Solicitor Rob Eshenbaugh advised to postpone the third reading of Ordinance 16-1132 pending proposed changes from the Code Enforcement Officer.  Councilman Dave Wallace made a motion seconded by Councilwoman Joan Maxwell to table the ordinance.  The vote was 6-0 and the motion passed

ORDINANCE NO. 16-1133 (SECOND  READING)
AN ORDINANCE ESTABLISHING A STORMWATER RATE STRUCTURE TO PROVIDE FOR THE OPERATION, MAINTENANCE, AND IMPROVEMENT OF THE STORM WATER SYSTEM IN THE VILLAGE OF RUSSELLS POINT, LOGAN COUNTY, OHIO
Councilman Dave Wallace made a motion seconded by Councilwoman Joan Maxwell to table the ordinance.  The Board of Public Affairs had questions for the Solicitor concerning definitions.  The vote was 6-0 and the motion passed.

CITIZEN COMMENTS
Deputy Mitchell from the Logan County Sheriff’s Office reported that things were going well and activity was increasing as expected due to the warmer weather.

OLD BUSINESS
- The Mayor and Street Superintendent, Tim Reese attended a meeting on Tuesday concerning the change order for the project.  Per the change order infrastructure will be installed on the east side of Buckeye Street.
- Councilman Dave Wallace made a motion that was seconded by Councilwoman Joan Maxwell to enter into executive session to discuss imminent court action. The vote was 6-0 and the motion passed.  The council went into executive session at 7:25pm.  The Board of Public Affairs was requested to come into the executive session.  Councilman John Huffman made a motion that was seconded by Councilwoman Libby Stidam to come out of executive session.  The vote was 6-0 and the motion passed.  The council came out of executive session at 7:56pm.
- At the request of the Mayor Councilman Dave Wallace made a motion that was seconded by Councilwoman Joan Maxwell to approve of the Mayor signing the change order for the Phase I Storm Water Drainage Project.  The vote was 4-2 with Councilman John Huffman and Councilwoman Kelly Huffman voting NO.  The motion passed.
- The Mayor reported that the generator left behind at the Verizon Tower site had been removed and that the Park and Recreation Board was considering making a gravel parking area in the location that had been rutted by construction traffic.  The council was referred to Codified Ordinance 1181.03 regarding to paving.  There are no requirements of a dust free surface for a park or recreational area.  The Parks and Recreation Board are seeking a quote for consideration from Reichert Excavating.  Councilman Dave Wallace made a motion that was seconded by Councilwoman Marie Hendel to request Verizon to make the repairs with gravel.  The vote was 6-0 and the motion passed.

NEW BUSINESS
- The Parks and Recreation Board will be submitting Community Development Block Grant for drainage in the rear yard of the municipal building in order to develop the area into a soccer field and a half-court basketball court.  Although the village does not qualify for project based on the Low to Moderate Income requirement, project that target certain groups of people may be submitted.   The village has been encouraged to conduct a LMI survey in order to qualify for future grants.
- The American Red Cross has requested to use the municipal building if needed for a Free Smoke Alarm program to be held on April 23, 2016.  Councilman John Huffman made a motion seconded by Libby Stidam to allow for the building use.  The vote was 6-0 and the motion passed.
- Councilman John Huffman advised that the Lands, Buildings and Facilities Committee had looked into purchasing patriotic banners to be displayed on Main Street.  He advised that they came with a 1 year warranty and there was a 2 week turnaround time.  The brackets cost $87 and the banners cost $36 with a 10% discount.  Councilwoman Joan Maxwell made a motion seconded by Councilman Dave Wallace to approve of the purchase of 15 banners at a total cost of approximately $1600.  The vote was 6-0 and the motion passed.

 The meeting was adjourned at 8:36 pm.

Mayor's Corner

Village of Russells Point